A copy of these terms and conditions is available for download here.
Kincardine O’Neil Village Hall
Registered Charity No SC017359
The management of Kincardine O’Neil Village Hall is vested in the Kincardine O’Neil Village Hall Committee (KONVHC) whose powers and composition are defined in the Constitution, a copy of which is available from the KONVHC Secretary.
Definitions used below
“KONVHC” includes any member of the KONVHC Committee acting on its behalf
“Written” and “in writing” includes by email
“Hirer” means the person in whose name a booking of the hall is made
Use of the Village Hall is subject to the following Terms and Conditions. Any proposed changes to these terms and conditions by the hirer must be agreed by the KONVHC PRIOR to the booking being made.
Before any booking is confirmed by the KONVHC the hirer must confirm in writing that they have read and will abide by these terms and conditions. The hirer shall be deemed responsible for the Hall during the period of the hire stated.
The Village Hall is a NON SMOKING venue.
Due to the construction of the hall there is a total ban on the use of fireworks, any form of pyrotechnics, barbecues, Chinese Lanterns and so on in or around the Hall, including on the grass area to the Aboyne side of the hall. No naked flames of any type are permitted.
The hall has facilities for:-
The arrangement of seating, tables and any other furniture or equipment must be such as to allow free and unobstructed access to all stairways, passageways, entrances and exits including fire exits.
Please note that the hall toilets, stage and kitchen are up a flight of steps and are not suitable for non-ambulant users.
The Village Hall will normally be available for hire between 9 am to 11:30 pm throughout the year. Other times are at the discretion of the KONVHC and in such case, to prevent late night disturbance to neighbours, the KONVHC will normally require the hirer to clean up the hall on the morning after the event.
Other than for private parties, hiring of the Hall for groups involving children less than 8 years of age or vulnerable adults will only be accepted if the organisation can give evidence of affiliation to an appropriate governing body. For private parties a ratio of one adult to five children will be required. Any individual wishing to run classes or events for unaccompanied persons under the age of 16 years, other than a private party, must produce an up to date Protecting Vulnerable Groups Scheme disclosure record before their hire will be accepted.
The Village Hall’s Fire Safety Policy must be read, understood and adhered to at all times. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, the Licensing Authority and other regulatory bodies, including the special conditions these bodies apply to any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children.
If at the proposed event raw and ready to eat foods together are to be handled, prepared, cooked and/or served the hirer MUST inform the KONVHC at the time of booking. The Hall’s Public entertainment licence requires that the local Environmental Health Office is advised in advance of any such proposed activity.
The Hirer shall ensure any electrical equipment brought by them to the premises and used is in good working order and is Portable Appliance Tested (PAT)
Appropriate Public Liability Insurance is held by the KONVHC for its responsibilities as the owner of the facility.
The Hirer shall ensure that adequate insurance cover is in place for their event and for any equipment or other property brought onto the Premises and, if requested, shall exhibit the relevant policies and receipts to the KONVHC. Hirers are advised to consider the need for their own Public Liability or other insurance to cover their activities.
The Hall holds a Performing Society Right Licence which permits the use of most copyright music with the possible exception of live opera, operettas, pantomimes and revues and similar events. If other licences are required in respect of any activity in the Hall the Hirer must ensure that they hold the relevant licence.
The Village Hall is not licensed for the sale of alcohol. No alcohol is permitted to be sold on any part of the premises without express permission of the KONVHC in writing. With written agreement from the KONVHC the Hirer will be responsible for submitting the necessary Temporary Event Notice (TEN) application to the Licensing Authority and the Police Station no later than 10 working days before the event. A copy of the TEN licence must be displayed in the premises during the event. The Police and Local Authority have rights of entry to the premises to assess the likely effect of the TEN on crime prevention.
The Hirer shall, if selling goods on the premises, comply with the Sale of Goods Act 1979 (as amended).
Nothing shall be done on or in relation to the premises in contravention of the law relating to betting, gaming and lotteries and the Hirer shall ensure that the requirements of the relevant legislation are strictly observed.
Except with the prior special permission of the local Council the hirer must ensure that no exhibition, demonstration or performance of hypnotism within the meaning of the Hypnotism Act 1952 shall be given during their hire.
The permission of the KONVHC must be obtained before goods or equipment can be stored in the premises overnight. The KONVHC reserves the right to dispose of any goods or equipment left on the premises without its permission without compensation and to charge the hirer for any costs incurred in disposal.
Parking is available in the car park behind the hall. Vehicles must not be parked at the entrance or exit from the Village Hall. Hirers are asked to request those attending the event to show due consideration to local residents and other road users when they park.
The KONVHC shall not be responsible for any loss, damage, actions, proceedings, costs, claims or demands by any party of any kind and the Hirer shall indemnify the KONVHC against all such loss, damage, actions, proceedings, costs, claims or demands arising.
Other than with the written permission of the KONVHC, obtained at the time the booking is made, the Hirer shall ensure that no animals other than guide dogs are brought into any part of the premises. No animals whatsoever are to enter the kitchen at any time.
The KONVHC reserve the right to cancel any hiring by written notice to the Hirer in the event of:
In all such case the Hirer shall be entitled to a full refund of any money already paid, but the KONVHC shall not be liable to the Hirer for any direct or indirect loss or damage resulting from the cancellation whatsoever.
All facilities used must be left safe, secure, clean and tidy ready for the next user (leave the hall as you would wish to find it). Equipment for brushing, cleaning and washing are provided for all areas.
In addition to leaving the hall clean and tidy the Hirer is responsible for:-
If the hall is not left in this condition the KONVHC shall be at liberty to make an additional charge.
KONVHC
July 2024