A copy of these terms and conditions is available for download here.
Kincardine O’Neil Village Hall
Registered Charity No SC017359
The management of Kincardine O’Neil Village Hall is vested in the Kincardine O’Neil Village Hall Committee (KONVHC) whose powers and composition are defined in the Constitution, a copy of which is available from the KONVHC Secretary.
Use of the Village Hall is subject to the following Terms and Conditions. By accepting a booking it is deemed that the hirer has read and will abide by these terms and conditions, and that those person(s) shall be deemed responsible for the Hall during the period of the hire stated. If for any reason any of these terms are anticipated to be breached, it is up to the hirer to seek clarification and approval of any potential changes PRIOR to the booking.
1. Acceptance of Terms and Conditions:
Use of the Village Hall is subject to the following Terms and Conditions. The Hirer must agree to abide by the Terms and Conditions of Hire and sign the Hire Agreement (covering a period of up to 12 months) before using any of the Village Hall Facilities.
The Village Hall is a NON SMOKING venue.
3. Bookings and Hiring:
4. Maximum Capacity:
Fire regulations restrict the number of person occupying the property to:
5. Opening Hours
The Village Hall will normally be available for hire between 9 am to 11:30 pm throughout the year. Other times are at the discretion of the booking secretary
6. Hire Charges
Current charge is £12.00 Per Hour (£10 for village residents)
Heating by slot meter, currently £1 coins.
Additional charge for use of Tea Earn £10.00
Concessionary Rate: at the discretion of KONVHC for events of special interest and benefit to the Local Community and for regular Hirers.
7. Hiring Payment Policy
9. Safety of Vulnerable People
Hiring of the Hall for groups other than private parties involving children less than 8 years of age or vulnerable adults will only be accepted if the organisation can give evidence of affiliation to an appropriate governing body. For private parties a ratio of one adult to five children will be required. Any individual wishing to run classes or events for unaccompanied persons under the age of 16 years, other than a private party, must produce a Criminal Records Bureau certificate before their hire will be accepted.
10. Health and Safety
The Village Hall’s Health and Safety Policy must be read, understood and adhered to at all time. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, the Licensing Authority or otherwise, particularly in respect of any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children.
11. Electrical Equipment Safety
The Hirer shall ensure any electrical equipment brought by them to the premises and used is in good working order and is Portable Appliance Tested (PAT)
12. Public Liability Insurance
Appropriate Public Liability Insurance will be held by the KONVHC for the use of the facility. Hirers are advised to consider the need for their own Public Liability or other insurance to cover their activities.
The Hirer shall ensure that the Hall holds a Performing Society Right Licence which permits the use of copyright music in any form i.e. record, compact disc, tapes, radio, and television or by performers in person. If other licences are required in respect of any activity in the Hall the Hirer must ensure that they hold the relevant licence or that the Hall holds it.
14. Sale of Alcohol
The Village Hall is not licensed for the sale of alcohol. No alcohol is permitted to be sold on any part of the premises without express permission of the KONVHC in writing. With written agreement from the KONVHC the Hirer will be responsible for submitting the necessary Temporary Event Notice (TEN) to the Licensing Authority and the Police Station no later than 10 working days before the event. A copy of the TEN must be in the premises during the event. The Police and Local Authority have rights of entry to the premises to assess the likely effect of the TEN on crime prevention.
15. Sale of Goods
The Hirer shall if selling goods on the premises, comply with the Sale of Goods Act 1979 (as amended).
16. Betting, Gambling and Lotteries
Nothing shall be done on or in relation to the premises in contravention of the law relating to betting, gaming and lotteries and the Hirer shall ensure that the requirements of the relevant legislation are strictly observed.
The permission of the Bookings Secretary or Caretaker must be obtained before goods or equipment can be stored in the premises overnight.
18. Car Parking
Parking is available in the car park behind the hall. Vehicles must not be parked on the highway or at the entrance or exit from the Village Hall.
19. Loss of Property
The KONVHC accepts no responsibility for damage to, or the loss of, or the theft of property or effects of Village Hall user’s.
The Hirer shall ensure that no animals (including birds) are brought into any part of the premises. The only exceptions will be guide dogs or a special event agreed by the KONVHC. No animals whatsoever are to enter the kitchen at any time.
22. Fireworks and Pyrotechnics
Due to the construction of the hall there is a total ban on the use of fireworks or any form of pyrotechnics in or around the Hall. This includes Chinese lanterns. No naked flames are permitted.
23. Cancellation of Hiring
24. End of Hiring
All facilities used must be left safe, secure, clean and tidy ready for the next user (leave the hall as you would wish to find it). In the event that it is not the Village Hall committee shall be at liberty to make an additional charge. The Hirer shall be responsible for
25. Hall as Emergency Evacuation Centre for School
The village hall has been appointed as the emergency evacuation centre for the primary school. If in the unforeseen event of an emergency requiring evacuation, the school is to have priority over use of the hall. Under such circumstances the hirer will be fully reimbursed for their hire costs.
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